Delegate Showcase

Guidelines, Terms & Conditions for performers in the showcase.

Please note that places in the showcase are only open to festival ticket holders.

The Delegate Showcase Application Form will be available
to download later in 2017

Delegate Showcase Guidelines
Friday night is when our delegates get the chance to strut their stuff in front of a very friendly and appreciative audience.

All levels are welcome but we regret that we are unable offer places to burlesque or burlesque fusion numbers. We have nothing against burlesque (far from it!) but Celebrating Dance is primarily focused on belly dance. Please bear this in mind when choosing what you want to dance in the delegate showcase.
Please don't assume that because you have danced in the delegate showcase in the past that you are guaranteed a space the following year. Everyone has to send their information in *before* the deadline - if we haven't received it then you won't be performing.
Due to its increasing popularity we have had to introduce some new rules regarding the number of times each dancer or group may perform. This is to ensure that firstly the showcase isn't incredibly long (we need time to party afterwards! ) and just as importantly, to give a performance opportunity to as many individuals as possible. Therefore from 2017 onwards the following rules apply:

Teachers may enter a maximum of ONE student troupe and ONE professional/advanced level troupe. If you perform with both your troupes, we cannot give you a further slot as a soloist.

We are unable to accept applications for more than one performance (see above for teachers). We understand how much you all enjoy dancing, especially in front of such a friendly and supportive audience, but time constraints mean you can only perform ONE number. ONE slot per group of performers, even if they apply using a different name. If half or more of the dancers would appear in both numbers (no matter how briefly), you will need to choose which one you wish to perform in the showcase. Each group may enter ONE soloist for a further slot but priority is given to those who will be performing just once.

Priority is given to those dancers performing once in the showcase.

If you are performing in the Gala Show in any capacity, you may not take part in the showcase. Save yourself for Saturday evening!

What sort of dance area will I be performing in? The Chatsworth is a ballroom with a proper sprung wooden floor and the seating is laid out theatre-style in a horseshoe that curves around the dancefloor. You will be dancing on the same level as your audience, not on a stage but we do have two theatrical spot lights either side of the central dance area. If you require the lights dimming for part or all of your number, please let us know and will will try to accommodate that for you.
Will my performance be video recorded? We do not film the Delegate Showcase but you may ask a friend to film your performance if you wish. Please don't film or photograph any other performer's number without express permission from them to do so.
Will my performance be photographed? Yes, our official photographer Kathryn Goddard of Capture This Moment, will be on hand to photograph all the evening's performances. The photographs will then be available to purchase direct from Kathryn shortly after the festival is over. Kathryn will also have a small studio set up on Friday night where you can have portrait photographs taken, which again will be available to purchase from Kathryn after the festival is over.
Please let us know if you no longer wish to perform so that we may offer your spot to another performer. Spaces are limited and we always have a waiting list.
Music Playback Guidelines
All numbers must be no more than 4Ā½minutes long, applications to perform longer numbers will be rejected. We appreciate that that is not long, but it is the only way to give as many people as possible the opportunity to take part.
There are absolutely no exceptions to this rule.

Accepted Music Formats. We can only accept music in the following formats: -
Original CD
Original digital download from iTunes, Amazon or similar online shop on CD or memory stick
.WAV Format on a CD or memory stick
Mp3/Mp4 files on CD or memory stick

Due to numerous playback issues at previous events we can no longer accept requests for music to be played from any type of mobile device (mobile phone, ipod, tablet, music player etc). We don't carry cables to suit every device and even if we can connect it, our console may not recognise either your device or the music format.

Always bring a back up of your music! It is worth remembering that even if something played fine earlier on, it may decide not to work on the night. We advise bringing your music in more than one format in order to cover all eventualities. Technology has a habit of letting us down just when we need it the most! Have your back up with you in the ballroom that way if there is suddenly a playback problem you will still be able to perform.
Please do not post or email us your music as it may get lost. Instead have it ready to hand in at the Registration Desk when you arrive at the festival. Make sure it is clearly marked with your performance name and the track to be played. Always bring a back up, even if something worked the day before, it may go wrong on the night. Have your back up in the ballroom so that you can get it quickly if there is a problem. If you are a local dancer and cannot register during the day, please make sure that you hand over your music to our Stage Manager as soon as you arrive in the evening.
All performers must be ready to go on at the start of the segment they are in. Running order sheets will be visible in plenty of places both in the Chatsworth Suite and elsewhere. You can also check with the Registration Desk during Friday afternoon.
Performers not ready in time will forfeit their spot if they turn up more than two numbers after their official spot. If you know that you are running late, please let us know and we will do our best to fit you in later on. There will be a Stage Manager on the night who will ensure that everyone is ready to perform at the start of each segment. If you have a problem (i.e. costume malfunction/running late) please let her know so that she can tell our MC & Music Tech that there will be a change to the order of performers. We run on a tight schedule to be sure that the Showcase does not overrun.
No numbers involving fire or smoke. Also, please note that parts of the performance area have a low ceiling, so bear this in mind if you are planning to dance with a very long/tall prop.
The showcase running order will be on display prominently in several places so that you can check to see when your slot is. You can also ask about this at the Registration Desk. If you would like to perform in a certain performance segment, please let us know when you submit your application form and we will do our very best to accommodate this. If you are performing in a troupe and again as a soloist/duet etc., please let us know so that we can allow you plenty of time to get changed.
Dance Style Guidelines
Absolutely no performances of burlesque or burlesque fusion. Celebrating Dance is NOT the place to showcase anything that is not family-friendly. If you wouldn't perform it in front of your grandma or small children, it is not suitable for the Showcase.
Whilst we welcome numbers that could be described as 'experimental' or unusual in style, absolutely no performances involving nudity, partial nudity, removal of clothing/costuming, lewd movements, inappropriate costuming, explicit lyrics or featuring themes of an adult nature please.

Celebrating Dance reserves the right to veto a performance application that is in breach of the above guidelines and to halt any performance in progress if we think that any element of it may cause offence. If you have any questions about the suitability of your number, please get in touch in advance of the event for advice. We appreciate your cooperation in this matter.